CANDIDATES IN THE UK WILL NOT BE CONSIDERED FOR THIS ROLE

Key Responsibilities:

Financial Planning:

• Assist IT Leads with annual planning and semi-annual forecasting.
• Collate demand in line with budget planning protocols and timelines.

Portfolio Finance:

• Maintain financial data to track against budgets.
• Collaborate with IT Finance partners and PMO Governance peers to review monthly trends, resolve MIS-bookings, and highlight any negative trends (actual vs. budget).

Hiring Governance:

• Coordinate resource demand through the hiring governance process.
• Onboard new resources (raising IDMs) and track SOW renewals.

Procurement Support and Control:

• Ensure requisitions are raised on time and align with the procurement operating model and control points linked to third-party financial commitments.

Time Tracking Support and Control:

• Maintain project and people-related static data (project server plans) that underpin the universal time tracking tool.
• Oversee time entry and timesheet approval processes, and make necessary adjustments to realign mismatches associated with the project team/resources you support.

Portfolio Governance and Reporting:

• Provide oversight and administrative duties across the projects within your portfolio.

Portfolio Reporting:

• Support the production of SteerCo and/or PWG PowerPoint decks with metrics and commentary.
• Prepare portfolio/project status update slides and project initiation documents (PIDs).

Meeting Support & Coordination:

• Facilitate key project governance meetings (SteerCo & PWG).
• Take minutes, handle queries from key stakeholders and project managers, and maintain a transparent calendar of key meetings, events, and reminders.

Quality Assurance & Repository Management:

• Ensure tools and templates are in place and utilized.
• Keep repository sites (SharePoint, Confluence) up to date with the latest artefacts, promoting good housekeeping and audit control.

Benefits Management & Realisation:

• Ensure the process of identifying and quantifying project benefits is adequately tracked and documented.

Must have 2+ years minimum working in a banking environment.

3-4+ years working in telecommunications.